OAKLAND PUBLIC LIBRARY
Application for Use of Meeting Room

                                                            
Date of Application

                                                                                    hereby applies for permission to use
(name of group or organization)

 

the Meeting Room of the                                                    Library on                                                       

                                                                                                                                    (date/s)

from:                                         to:                                            for                                                       

                                                (time needed)                                                           (number of people)

 

                                                                                                                                                                       
(Type of group: educational, civic, recreational, government agency, etc.)

 

                                                                                                                                                                       
(purpose of meeting)

 

                                                                                                                                                                       
(Special Set-up: arrangement of tables, chairs)

 

I hereby certify on behalf of the members of the above group or organization that we will be responsible for any damage sustained to the Library premises, furniture or equipment caused by our occupancy of the Meeting Room, or for any additional custodial services required if the room was not left in the condition in which it was found.  I agree to be responsible for locking the Meeting Room before leaving.  The above group or organization agrees to abide by the Meeting Room Policy of the Oakland Public Library, including inserting a disclaimer on any public notices (see policy #12) advertising a meeting or event. 

Fee Schedule:  See Schedule. 

 Fees must be paid at the time application is submitted.  Reservations will not be final until fee (if applicable) and application have been received and approved.  Fees will be waived for use by other City departments, government agencies or affiliations, and certain non-profit groups. 

Applicant hereby waives all claims and recourse against the City of Oakland including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this agreement, except claims arising from the concurrent or sole negligence of the City of Oakland, its officers, agents, and employees. 

Applicant shall idemnify, hold harmless and defend the City of Oakland, its officers, agents and employees against any and all claims arising out of the use of the Meeting Room. 

                                                                                                                                                            
Name of Applicant                                                     Signature of Applicant

                                                                                                                                                            
Mailing Address                                                           Approval required by one:

                                                                                                  Supervising Librarian

 

 Original - Branch/Main
Copy - Applicant                                                                                                                                                                                         2/01